Using GS1 QR Codes for Tracking Fleet Vehicles and Cargo in Transportation

GS1 QR code for the transportation industry 

A GS1 QR code is a quick response code following global standards from GS1, a non-profit organization that sets barcode standards worldwide. These codes store more data than traditional QR codes, making them ideal for sharing information.

In the transportation and logistics industry, using track QR code helps businesses manage assets effectively and streamline operations. The operational manager can embed important information such as goods details, shipment and delivery guidelines, destination address and so forth.

This capability of real-time updates ensures the timely processing of goods, improving overall operational effectiveness.

Benefits of GS1 QR codes for tracking fleet vehicles and cargo in transportation

GS1 QR codes help maintain updated data related to all transportation projects. Businesses can use them in multiple ways to streamline information. Here are some benefits of using the GS1 QR Code generator for tracking fleet vehicles and cargo.

Commercial tracking

Initially, GS1 QR codes were used in transportation only to track orders and ensure safety. With the growing technology, transportation agencies are now utilizing it in many ways.  

The GS1 QR code for transportation facilitates embedding everything from tracking the vehicle and goods locations to keeping the driver’s data, which can be transmitted upon scanning.

Using smartphones or specific scanners, the drivers, managers, and all the other stakeholders can update the real-time information related to the cargo or fleet vehicle. GS1 QR code for tracking saves time wasted on paperwork and also ensures the information is accurate. 

Inventory management solutions

Inventory management is one of the most crucial parts of the transportation industry. Previously, all the data was stored and updated through paperwork. The workers and superiors needed to be present at the place to note the timestamps.

However, by using the GS1 QR code, the inventory manager can easily track the cargo from the warehouse to the final destination. 

These codes assist in monitoring stock information, managing order fulfillment, and reducing inventory discrepancies. GS1 retail barcodes streamline the process and ensure timely restocking, reducing the human error factor.

Improving security

Ensuring the security of goods and vehicles is one of the challenges the transportation face. According to Forbes, there were reports of 1,183 incidents of cargo thefts during 2023, with an average loss of $586,917.

This alarming condition supports the adoption of GS1 QR codes for tracking fleet vehicles and cargo in transportation. GS1 QR codes provide tamper-evident and strategized information to track the cargo.

Managers can easily get updated information regarding who logged the cargo by following the designated supply chain points. Besides that, they are also helpful in verifying the authenticity of the shipment and reducing suspicious activity on different levels. 

Reducing cargo loss/damage

Another issue logistics faces is cargo loss or damage. Using QR codes for tracking helps overcome this issue. As these codes provide real-time information and updates regarding the checkpoints, it is easy to trace safety. 

Quick response to any unpleasant incident can help control the damage. Unlike old tracking practices, where fleet managers had to communicate constantly with drivers via emails and calls, these codes simplify the process. You can access updated information through a simple scan.

Enhance real-time visibility

Enhancing real-time visibility through the GS1 QR code for tracking fleet vehicles and cargo in transportation saves time and effort. 

Fleet managers can track the cargo’s location and status. This not only helps streamline the delivery timing but also allows for better decision-making, efficient route planning, and quicker responses to any issues that arise during transit.

Streamlining documentation and complex information

The transportation industry had to deal with various documentation processes to save complex information and store related data.

However, with the advanced GS1 QR codes, the data can be stored in a single scannable format. This includes examples of QR codes in print ads, which demonstrate how information can be quickly accessed and updated.

The information secured can be updated anytime. This saves the time wasted in manual data entry, minimizes human errors, and speeds up the documentation process.

Use cases of GS1 QR code for tracking fleet cargo vehicles and cargo in transportation

The GS1 QR code for transportation provides logistics with a powerful, technology-equipped solution for tracking fleet vehicles and cargo.

Incorporating all relevant information in these codes ensures accuracy across supply chain checkpoints. This helps maintain effective logistics operations and leads to enhanced efficiency and reduced errors. 

Below are the use cases of adopting the GS1 QR code for tracking fleet cargo vehicles and cargo in transportation to streamline each transportation operation.

Vehicle Identification and Status Updates

GS1 digital link QR code can store almost 3KB data, making it the virtual identity document of vehicles, assigning each vehicle a separate number according to the registration details and status. 

GS1 2D barcodes can store the vehicle identification numbers (VIN), registration details, maintenance schedules, and current operational status of fleet vehicles.

For cargo, GS1 QR codes allow you to include details such as shipment origin, destination, contents, handling instructions, and special requirements.

Delivery tracking and verification

Tracking the cargo end to end is important to ensure safe and timely delivery. The vehicle QR code empowers the transportation company to trace the route at every touchpoint.

Each shipment can be assigned using a GS1 QR code for tracking fleet vehicles and cargo in transportation containing information related to the route, warehouse checkpoint, destination, and contents.

The operation manager can trace the timing, ensuring scheduled delivery. This is not only beneficial for the company but also for the drivers. It keeps them updated about traffic conditions and weather, allowing them to plan their journey effectively.

In case of road closure or heavy traffic, alternative tracks can be suggested, ensuring a smooth and timely delivery. 

Efficient loading and unloading

GS1 QR codes facilitate the loading and unloading by providing detailed information about each shipment, including its dimensions, weight, and handling requirements.

All of this information helps dockworkers and logistics personnel quickly and accurately load and unload cargo, minimizing the risk of errors and optimizing space utilization.

Detailed reporting and analytics

The GS1 QR code for tracking fleet vehicles and cargo in transportation facilitates incorporating all the necessary details in the code, streamlining comprehensive reporting. 

Transportation companies can label all the minor details regarding the goods, along with the date of manufacturing and delivery. This detailed data helps to analyze the real-time status of various shipments and the availability of vehicles for further operations. 

Monitoring cargo conditions

While handling sensitive and perishable goods, the GS1 barcode can help maintain cargo conditions. GS1 QR codes can be integrated with sensors to monitor cargo conditions such as temperature, humidity, and shock levels. 

The data collected by these sensors is encoded in QR codes and can be accessed in real-time to ensure that cargo conditions remain within specified parameters. It prevents the damage and spoilage of goods and facilitates a smooth delivery to the destination.

Integrate with fleet management software

Use a Free QR Code Builder to Generate Your Next GS1 QR Code

In the transportation industry, having real-time and accurate information is essential for building trust. Manual data entry and paperwork are slow and cause communication problems. Using GS1 QR codes for tracking fleet vehicles and cargo in transportation can solve these issues. 

This technology saves time and makes operations smoother. Upgrade your systems with GS1 QR codes to improve your services and focus on growing your business. Start using GS1 QR codes today to streamline your operations and grow your business.

Frequently asked questions

What information can be stored in the GS1 QR code for transportation purposes?

Are GS1 QR codes secure for tracking high-value cargo?

Yes, GS1 QR codes offer high security for tracking high-value cargo. The standardized format of GS1 QR codes includes unique identifiers that are difficult to duplicate or mess up with, reducing the risk of fraud and counterfeit goods.

Integrating these codes with real-time monitoring systems, such as GPS and environmental sensors, improves cargo security and provides continuous updates.

How do GS1 QR codes improve the tracking of fleet vehicles and cargo?